3 Ways Virtual Desktops Increase Team Productivity

June 29, 2016 (4707 Views)

Remember when accessing your work files meant you had to be at the office, sitting in front of your desktop computer? Yeah, neither do we.

But many companies haven’t evolved much beyond those old-school limitations: When employees want to access files remotely—either at a client meeting or a conference room on another floor—they spend time emailing themselves the file or uploading it to a shared server. That’s not only a waste of time; it’s also an exercise in frustration.

Savvy businesses are now embracing the next stage of IT evolution: virtual desktops and desktop-as-a-service. In short, this type of IT infrastructure means that employees can access their files from any connected device at any time—without having to plan ahead. A report by technology research firm IDC found that this can slash lost time by a staggering 53 percent. Because time spent waiting for IT to work means less time spent getting work done—and making your company money.

Here are three frustratingly common productivity hurdles—and how virtual desktops and desktop-as-a-service can help your team blast right through them.

1. Computer Crashes

The old time-killer: Your employee’s computer gets a virus, the hard drive fails, or it otherwise just stops working. While your IT team spends time figuring out what went wrong, that employee is left twiddling his thumbs. He might be able to access his email on another computer and whatever files he remembered to upload to the company server. But the bulk of his latest work is probably stuck on that malfunctioning piece of hardware.

The new virtual solution: IT simply swaps out the employee’s old device for a new one, and he can access his desktop seamlessly—without missing a beat.

coffee productivity

2. Impromptu Collaboration

The old time-killer: During a team meeting, one employee wants to reference a file—but didn’t think to lug her laptop with her. The meeting grinds to a halt while she struggles to access the info with her smartphone, then gives up and makes the 7-minute loop to retrieve her laptop from her office. Or, worse, someone suggests she just share the file later, cutting the collaboration off at the knees.

The new virtual solution: With desktop-as-a-service, the employee can log onto any laptop or connected device in the room—and the meeting keeps moving along.

3. Client Presentations

The old time-killer: Your sales rep wants to close the deal with a killer presentation. But first he’s got to make sure that monster file is actually on his laptop, and then spend precious client time getting set up. If he forgets his charger and the laptop runs out of battery? Meeting over.

The new virtual solution: Employees can access their personalized desktop from wherever they are, from a variety of devices, including smartphones, tablets or web browsers. Don’t want to bring a bulky computer on the road? With a tap of an icon, a lightweight tablet screen becomes a personalized virtual workspace. The client’s wifi is wonky and only allows internal users? Your sales rep can access his own desktop through a web browser, without hesitation—or fumbling in front of the client.

Virtual desktops and desktop-as-a-service are cost-efficient options to maximize your team’s productivity. Because when every minute matters—and it almost always does, in business—having the right tools in place can mean the difference between getting the job done…or paying for people to spin their wheels while they figure out how to access the files they need.

flickr photo by margaretglin shared under a Creative Commons (BY) license

(1 Comment)
  • Gwenelda | Jul, 18 2016 04:57am

    Great common sense here. Wish I’d thohgut of that.


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    • Mark Burdon

      Mark Burdon is a technology professional based in Canada. He has provided B2B content marketing services to companies including IBM, Intuit, HireVue, and Domo . He is a freelance writer with Cloudworker Writing Services.

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